Payroll Supervisor

Company: Washington Metropolitan Area Transit Authority
Location: Washington
Posted on: May 1, 2025

Job Description:

Are you ready to bring your payroll expertise and leadership to an impactful organization that supports a mission-critical public transportation system? The Washington Metropolitan Area Transit Authority (WMATA) is seeking seasoned Payroll Supervisor with a strong sense of accountability, accuracy, and leadership to join our dynamic Payroll team. The Payroll Supervisor will oversee the accurate processing and in-depth analysis of transactions for multiple payrolls within WMATA, ensuring compliance with policies and regulations while leading a dedicated team of professionals. A successful candidate will be instrumental in proactively identifying business solutions, streamlines processes, and enhancing customer service opportunities. Serving as the first level of escalation for compliance and error resolution. The Payroll Supervisor exercises sound judgment in coordinating, communicating, and resolving payroll and management issues. If this is you, we invite you to join our Team where your dedication contributes to the smooth operation of a vital regional service. Individuals with extensive public service and/or large agency experience are highly encouraged to apply.MINIMUM QUALIFICATIONS

• Associate'sdegreeinAccounting,Finance, HumanRelations,Business Administrationora related field.
• In Lieu of Associate's degree, a high school diploma or GED with two (2) years of experienceinprocessing,administration,analysisand/orsupervisionofpayrollandthe maintenance of payroll records using automated financial systems.
• Four(4)yearsofprogressivelyresponsible,directexperienceintheprocessing,administration, analysis and/or supervision of payroll and the maintenance of payroll records using automated financial systems.
• N/APreferredQualifications
  • Bachelor'sDegreeinAccounting,Finance, HumanRelations,orBusiness Administration.
  • Four(4)yearsinasupervisoryormanagementroleinPayroll.
  • Expertiseusinglarge enterpriseresourceplanning (ERP)systems,suchasPeopleSoft,Oracle,or SAP.
    • Experiencesupervisingand/orprocessingpayrollinanorganizationofcomparablesizeand complexity.
    • Experienceprocessingpayrollinaunionizedenvironmentandintheinterpretationandapplication of collective bargaining agreements.
    • CertifiedPayrollProfessional(CPP)
    • FundamentalPayrollCertification(FPC)Medical GroupSatisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.In accordance with the Washington Metropolitan Area Transit Authority -s Continuity of Operations Plan (COOP) this job has been identified as critical to mission essential functions. Incumbents in this role may be required to report to or continue to work in the event of authorized office closings or service suspensions due to severe weather, natural disaster, fire, operational emergencies or related events.SUMMARYThePayroll Supervisorisresponsibleformanagingcomplex professional,technical,andadministrative functions related to payroll operations. The position oversees the accurate processing and in-depth analysisoftransactionsformultiplepayrolls withintheAuthority,ensuringcompliancewithpoliciesand regulations. The incumbent is instrumental in proactively identifying business solutions, streamlines processes, and enhancing customer service opportunities. Serving as the first level of escalation for compliance and error resolution, the Payroll Supervisor exercises sound judgment in coordinating, communicating, and resolving payroll and management issues.ESSENTIAL FUNCTIONSPrincipalJob Duties
      • Actsasthefirstpoint ofescalationforpayroll-relatedinquiriesanddiscrepancies,providing prompt resolution.
      • Supervises,reviewswork,trains,andprovidesguidance tolowerlevelrepresentedand/or non- represented staff to ensure the accuracy of all pay documents and calculations and ensures compliance with policies and procedures. Participates in the selection process and makes recommendations on the hiring of lower- level payroll staff.
      • Processesandanalyzes transactionsfortheweeklyandbiweeklypayrolls, balancesandcontrols, earnings and deductions totals; inspects automated system outputs, such as registers and standard reports; determines and corrects out-of-balance conditions; and researches and prepares special reports for management.
      • Develops and produces meaningful and automated performance metrics to assess payroll processesandreportonsuccessesanddeficiencies,suchasbreaks incontrolsandinefficient processes, to proactively propose solutions.
      • Processessensitiveandirregularpayments anddevelopsroutine queriesandotherconfidential ad-hoc reports to support such payments.
      • Coordinates,develops,andmaintainswritten standardizeddocumentationandformsonpayroll procedures and processes for reference and training materials.
      • Developsand/orprovides WMATA-wideandcross-departmentaltrainingontheproper accounting for financial transactions.
      • Evaluatesexistingprocesses tostrengtheninternal controlsandstreamlinepayrollprocesses.
      • Leveragestechnologytoeliminatemanual processing,improvecustomer serviceresponsiveness, and reduce instances of pay shortages, overpayments, and calculation errors.
      • Coordinateswithexternal auditorstoprepare necessaryworkingpapers, auditsamples,and accounting documentation for the year-end process.
      • Servesasacting PayrollManager,includingallassociatedresponsibilities,intheabsence ofthe Payroll Manager.OtherDuties
        • N/A
        • Maintains and promotes awareness and accountability with safety policies and procedures while performing job functions. Promotes a positive safety culture and encourages reporting of safety concerns consistent with our Agency Safety Plan, other regulatory requirements within the Safety Management System and just culture principles.The functions listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.Evaluation Criteria
          Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.
          Evaluation criteria may include one or more of the following:
          • Skills and/or behavioral assessment
          • Personal interview
          • Verification of education and experience (including certifications and licenses)
          • Criminal Background Check (a criminal conviction is not an automatic bar to employment)
          • Medical examination including a drug and alcohol screening (for safety sensitive positions)
          • Review of a current motor vehicle reportClosing
            WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.
            This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.
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Keywords: Washington Metropolitan Area Transit Authority, Germantown , Payroll Supervisor, Human Resources , Washington, Maryland