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Conference Services Manager

Company: Salamander Resort & Spa
Location: Middleburg
Posted on: May 26, 2023

Job Description:

Salamander Resort and Spa is a 5 Star/ 5 Diamond Luxury Resort located in beautiful Middleburg, VA. We offer professional privileges, training and growth both within this beautiful horse & wine country and beyond. As an expanding luxury hospitality portfolio, the advantages and opportunities are endless - let your entrepreneurial spirit shine.


Manage, coordinate, and execute group assignments turned over by the Sales Department. Monitor all contractual agreements pertaining to guest room blocks, meeting space, food and beverage and special concessions. Effectively communicate to all hotel departments the information necessary to successfully execute the group's needs while maintaining a good client relationship.


--- Maintain strong client relations and ensure that convention specifications are communicated and executed for a successful meeting experience for the meeting planner and attendees.

--- Monitor and manage room blocks according to contract utilizing group history reports and information given by clients to maximize hotel revenue, making adjustments as necessary.

--- Review sales contracts as well as other important information, i.e., room block, cut off date, special concessions and attrition clauses and validate with client via turnover letter.

--- Monitor and enforce program deadline dates and work with clients to release meeting space not needed to maximize hotel revenues.

--- Produce and distribute convention resume two weeks prior to first day of main group arrival and communicate any changes and updated information to hotel departments.

--- Distribute BEOs for group and affiliates 10 14 days prior to events.

--- Accurately forecast group rooms and group food and beverage revenues for assigned groups and affiliate business within a 5% variance.

--- Check sleeping room and suite block, special room concessions and rates as outlined in contract with group reservations agents, as well as updating group reservations agents with any changes.

--- Participate in site visits and plan meetings for upcoming groups and potential affiliate business.

--- Verify credit information submitted in account management software system at point of turnover, to include estimated amount of billing, billing type, and appropriate contact and update information as necessary until departure.

--- Participate in Pre/Post Convention meetings and review bill with client.

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:

--- Introduce and recommend house vendors as preferred vendors as determined with the revenue goal of the hotel.

--- Establish checklist trace dates using appropriate computer programs.

--- Generate VIP, limousine and amenity forms as required.

--- Maintain solid and open communication with all hotel operating departments.

--- Maintain good working relations with preferred vendors of the hotel.

--- Maintain up to date information on program and food and beverage events in hotel's inventory management system.

--- Attend all department and hotel meetings as necessary.


--- High School diploma or general education degree (GED); Bachelor's degree preferred. Three years of related experience preferred.

--- Requires good communication skills, both verbal and written.

--- Most tasks are performed in a team environment with the employee acting as a team leader. There is minimal direct supervision.

--- Excellent interpersonal and sales-related skills, organizational and supervisory skills.

--- Must have 2 - 4 years' experience in similar role.

Salamander offer great benefits for Full Time and Part Time:

--- Health & Welfare

--- 401 K Retirement plan/ Full-Time and Part-Time Service Professionals are eligible

--- Dental and Vision

--- Paid Time Off)

--- Company Paid Holidays (8)

--- Access Privileges & Discount Programs for employees, friends & family discounts on room stays at all Salamander locations.

--- Discounts on dining, retail, spa, golf, and other hotel & resort amenities

--- Free meals

We invite you to explore joining this friendly, diverse and enthusiastic team of professionals, striving to provide the very best in service and driven to maintain Forbes 5-Star status, a catalyst that has catapulted this spectacular resort into one of the world's most coveted and elite destinations.

Competitive compensation and benefits offered.

Come and join our team of super stars! Please apply online at:

Salamander Hotels & Resorts is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law."

Keywords: Salamander Resort & Spa, Germantown , Conference Services Manager, Executive , Middleburg, Maryland

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