Emergency Management Specialist

Company: Veterans Affairs, Veterans Health Administration
Location: Martinsburg
Posted on: January 27, 2023

Job Description:

Summary The Office of Emergency Management (OEM) is a national program office within the Office of the Deputy Under Secretary for Health for Operations and Management. It is a national program office with staff strategically placed across the nation. The VHA Office of Emergency Management is a high-profile organization that has daily interaction with the highest levels of leadership within the Federal Government as well as state and local agencies in the public and private sector. Responsibilities Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Duties typically include but are not limited to the following: Serves as a member of the VHA OEM Logistics team with responsibilities over a wide variety of Emergency Management (EM) operational resources as directed by the Supervisory Program Manager. This includes implementing EM protocols, templates, and methods that are appropriate to the EM operations activities. Assists in the planning, organizing, and deploying response resources ensuring training and operations requirements are fully integrated and coordinated and in compliance with all legal and regulatory requirements. Meets and addresses customer needs. Assist with the set-up, and preventive maintenance of the equipment during incidents/events Consults with the Supervisory Program Manager when responding to new initiatives and evolving emergency preparedness and response expectations. Under the direction of the Supervisory Program Manager implements a variety of guidelines that impact planning and day-to-day emergency management operations and the associated emergency management activities and functions (e.g., Homeland Security Presidential Directives, National Response Framework, National Incident Management System and agency-specific guidelines and regulations). Assists the Supervisory Program Manager in developing and implementing a variety of EM guidelines and structures for general and specific EM operations, including contingency plans and the continuity of operations. Under the direction of the Supervisory Program Manager; provides personnel with assistance and advice regarding EM activities, policies, procedures, guidelines, directives, and organizational information. Gathers data, posts results, and reviews program direction to ensure plans are current and meets internal and external requirements; reports findings to Supervisory Program Management for review/implementation. The Logistics team member continually maintains active professional working relationships and liaisons, as a VHA representative, with all other federal, state, and local EM entities. In coordination with the Supervisory Program Manager and Senior Management team, assists in the implementation of the standards for the Veterans Health Administration and the VHA Comprehensive Emergency Management Program (CEMP) evaluation. Consults with the Supervisory Program Manager prior to responding to requests for assistance in resolving any emergency management issues. Will be responsible for assisting and ensuring that the VHA OEM response assets are deployable by maintaining, sustaining, and exercising on a developed routine schedule. Work Schedule: Monday - Friday 7:00am - 3:30pm Compressed/Flexible: Not Available Telework: Available, Based on organization policy Virtual: This is not a virtual position. Position Description/PD#: Emergency Management Specialist/PD19037-A and PD19038-A Relocation/Recruitment Incentives: Not Approved Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/07/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7 grade level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. For a GS-7 you may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience in Warehouse Operations; Inventory Management; Materials Handling Equipment. Must possess a valid drivers license and endorsements as required. Prepare for and implement all Emergency Management work to mitigate, prepare for, respond to and recover from emergencies and disasters. Maintains active and effective professional working relationships with vendors and services providers and maintains effective liaisons with other Federal, State, Tribal and local emergency response partners as appropriate. Knowledge of the Incident Command System (ICS), National Incident Management System (NIMS)functional roles within the National Response Framework (NFR). Proficient computer skills with the ability to utilize various office automation software programs, such as Microsoft Office Suite, to include word processing and spreadsheet applications. Must have the ability to communicate both written and orally. Ability to review executive level documents and reports and provide information required for corrective actions as required. Assists in the development of standards of readiness for deployable assets and maintains accountability. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must possess a Bachelor's degree with Superior Academic Achievement or have 1 academic year of graduate education related to the duties of the position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond the one year as described above. For a GS-9 you may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience in Warehouse Operations; Inventory Management; Materials Handling Equipment. Must possess a valid drivers license and endorsements as required. Prepare for and implement all Emergency Management work to mitigate, prepare for, respond to and recover from emergencies and disasters. Maintains active and effective professional working relationships with vendors and services providers and maintains effective liaisons with other Federal, State, Tribal and local emergency response partners as appropriate. Knowledge of the Incident Command System (ICS), National Incident Management System (NIMS)functional roles within the National Response Framework (NFR). Proficient computer skills with the ability to utilize various office automation software programs, such as Microsoft Office Suite, to include word processing and spreadsheet applications. Must have the ability to communicate both written and orally. Ability to review executive level documents, reports, and provide information required for corrective actions as required. Assists in development of standards of readiness for deployable assets and maintains accountability. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for a GS-9 grade level you must have a Master's or equivalent graduate degree that is related to the duties of the position or two (2) full years of progressively higher level graduate education leading to such a degree. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and more than 2 years of graduate experience as described above. This position has a Selective Placement Factor (SPF). Only applicants that meet this requirement as of the closing date will receive consideration. The SPF for this position is: "Do you have a Commercial Drivers License with a Class A or B endorsement?" You will be rated on the following Competencies for this position: Communications Writing Incident Management Interpersonal Skills Technical Competency Analysis and Problem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. ICTAP/CTAP candidates: ICTAP/CTAP candidates must be found to be well qualified for referral. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary during non-emergency situations. However, participation in field exercises and operational support missions may require strenuous physical activity to include carrying persons and equipment, walking long distances over difficult terrain, running, climbing, working long hours in primitive or arduous conditions, long periods of standing, and bending and stooping. Deployments may include various housing and living conditions to include non-climate controlled, limited privacy sleeping facilities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

Keywords: Veterans Affairs, Veterans Health Administration, Germantown , Emergency Management Specialist, Executive , Martinsburg, Maryland