IEP Coordinator
Company: Elk Hill Farm Inc
Location: Harrisonburg
Posted on: January 18, 2026
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Job Description:
Would you like to work for a non-profit organization where your
contributions make a major impact on the lives of the children and
families that we serve? Join a family of experienced mental health
professionals and counselors dedicated to providing kids, and each
other, the kindness, respect, and encouragement they need to
succeed. Elk Hill was honored as a 2025 Top Workplace USA and 2025
Richmond Times-Dispatch Top Workplace. These awards are based
solely on employee feedback and recognize the great culture that
exists at every level of the organization. If you want to work for
a Top Workplace USA and a Richmond Times-Dispatch Top Workplace
organization where your decisions can impact youth and families of
Central Virginia, then Elk Hill Farm, Inc. is the place for you!
Elk Hill's private day schools prioritize individual student needs
to enhance social and emotional well-being, enabling students to
engage effectively with the academic curriculum. At Elk Hill, we
believe every child is unique and deserves a secure, caring, and a
safe environment to grow and mature. We provide intensive services
tailored to students' social, emotional, and academic needs,
utilizing specific strategies and tools to foster a sense of
well-being. This approach ensures students are ready for blended
learning opportunities, including computer-based, small group, and
large group settings. We are an organization that: Is honored as a
2025 Top Workplace USA and 2025 Richmond Times-Dispatch Top
Workplace Is a Top Workplace Meaningfulness Award recipient Has
talented, hardworking employees Advocates for mental health issues
Offers competitive benefits, pay, and pet insurance for full-time
staff Provides a generous time-off and holiday package Offers a
401(k) plan with a 5% employer match for full-time staff Provides
tuition assistance Elk Hill is celebrating 50 years of supporting
youth and families across the Commonwealth of Virginia! Stability.
Adaptability. Longevity. PRIMARY FUNCTION: The Individual Education
Program Coordinator will oversee all aspects of the special
education IEP team process for the entire school population. They
will ensure Elk Hill schools operate in compliance with all state
and federal regulations, special education data is collected and
updated in a manner that meets all compliance expectations in
accordance with specific state and/or LEA specifications.
RESPONSIBILITIES: Monitor compliance with special education
processes and timelines across all programs. Organize training for
appropriate school personnel. Oversight for IEP records Organize
training to assure compliance with federal and state special
education regulations. Provide instructional support to classroom
teachers in overseeing the delivery of special education services.
Oversee all aspects of IEP development, diagnostic assessments, and
annual/triennial reviews. This may require periods during the
school year when PTO requests cannot be approved, except in the
case of emergency, due to the high intensity of workload and
deadlines. Facilitate IEP process, information exchange,
preparation, and scheduling for IEP meetings. Oversee the
development, tracking, dissemination, and proper implementation of
IEP mandated accommodations for students during state testing
events. Oversee school responses to complaints or Due Process
Hearings. Work directly with parents, as needed to answer
questions, and ensure that all school actions comply and are in the
interest of maximizing the student learning in the Least
Restrictive Environment. Knowledge of ED students, familiarity with
curriculum and a variety of instructional strategies and assessment
tools. Work closely with the teaching staff to make sure
instructional modifications are in place. Work closely with the
Head of School with IEP data collection and analysis of academic
goals and objectives. Participate in weekly administrative meetings
upon request. Demonstrate a high degree of flexibility. Model high
professional standards in interactions with students, families,
agency workers, and staff members Conduct pre-IEP meetings and
review all IEP documents for accuracy and completion prior to IEP
Team meetings. Conduct staff development on IEP development and
online IEP systems. Represent Elk Hill at FAPT and IEP meetings and
coordinate Transition/Discharge plans as well as wrap around
services that Elk Hill and other agencies can provide to students.
Develop and implement services plans (IIPs) for students.
Communicate changes in expectations from LEA representatives
regarding IEP development and act as the primary point of contact
for LEA representatives. Knowledgeable about VDOE regulatory
compliance. Successful completion of the Pre-service Training
Program Successful completion and demonstrated competency with the
prescribed behavior management program. Other duties, as assigned.
QUALIFICATIONS: Master’s Degree and current Virginia State
Department of Education teaching certificate in Special Education.
Additional areas of concentration may include elementary or
secondary education. Advanced certification preferred with a
minimum of 3 years teaching experience. Successful candidate will
possess excellent oral and written communication skills, computer
proficiency, and demonstrated ability to collaborate with diverse
disciplines and individuals. Must have a minimum of 3 years’
experience in all aspects of the special education IEP Team
process. Diversity, Equity, and Inclusion (DEI) is at the forefront
of what we do at Elk Hill, and we enforce respectful communication
and cooperation between all. Elk Hill does not discriminate in
employment on the basis of race, color, religion, sex (including
pregnancy and gender identity), national origin, political
affiliation, sexual orientation, marital status, disability,
genetic information, age, membership in an employee organization,
retaliation, parental status, military service, or other non-merit
factor. Note: Elk Hill reserves the right to change or reassign job
duties or combine positions at any time.
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Keywords: Elk Hill Farm Inc, Germantown , IEP Coordinator, Education / Teaching , Harrisonburg, Maryland
