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Specialist III - Facilities Admin - Herndon, VA

Company: Lumen
Location: Herndon
Posted on: February 24, 2021

Job Description:

About Lumen
Lumen is guided by our belief that humanity is at its best when technology advances the way we live and work. With 450,000 route fiber miles serving customers in more than 60 countries, we deliver the fastest, most secure global platform for applications and data to help businesses, government and communities deliver amazing experiences. Learn more about Lumen's network, edge cloud, security and communication and collaboration solutions and our purpose to further human progress through technology at, LinkedIn: /lumentechnologies, Twitter: @lumentechco, Facebook: /lumentechnologies, Instagram: @lumentechnologies and YouTube: /lumentechnologies.The Role This administrative position is responsible for assisting Real Estate management personnel in the provisioning of services in support of the safe and cost-effective operation of Lumen work environments. This position reports to the Real Estate Facilities Manager.The Main Responsibilities

  • Provides administrative support to Facilities Manager(s), Building Specialists and/or other Real Estate team members
  • Maintains various records and files, completes data input, compiles information and prepares recurring and ad-hoc reports
  • Communicates with various internal resources concerning expense reporting, claims, invoices and staff payroll
  • Maintains various records such as Fire Life Safety Plans, Disaster Recovery Plans, Facility Guides and other building-related documents
  • Maintains database and associated reports for shared (3DC) expense tracking and invoice submittals, as required
  • Performs general clerical duties including email, phones, data entry and filing
    • Works within multiple software systems
    • building maintenance tracking
    • invoice approval/accounts payable
    • project tracking
    • work authorizations
    • budgeting
    • energy management
    • payroll/time tracking
    • other, as needed
    • Supports special projects and other duties as defined by the organization, requested by Facility Managers or as business needs require
      What We Look For in a Candidate • High School diploma, college degree preferred• Computer literacy including proficiency in MS Word, Excel and PowerPoint programs• Ability to learn proprietary software programs• Strong typing/keyboarding skills with ability to type ≥30 WPM preferred• Self-motivated and able to work with minimal direct supervision• Ability and willingness to learn new processes, procedures and systems• Detail-oriented and organized• Ability to prioritize and meet deadlines• Team player with good interpersonal skills• Ability to work with diverse customer base, both internal and external• Strong written and verbal communication skills• Ability to concentrate on detailed tasks over extended periods of time What to Expect Next Requisition #: 236833EEO Statement
      We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.Disclaimer
      The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

Keywords: Lumen, Germantown , Specialist III - Facilities Admin - Herndon, VA, Administration, Clerical , Herndon, Maryland

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